(a) Outline two differences between bookkeeping and accounting
(b) List one source document used for each of the following transactions:
i. sales
ii. purchases
iii. cash deposit
iv. salary
v. returns outwards
(c) State three purposes of source documents
Explanation
(a) differences between bookkeeping and accounting
| Bookkeeping | Accounting |
| It is the process of recording the financial transactions of an organization | It is the process of recording, classifying, summarizing, and communicating the financial transactions of an organization. |
| The records are used for day-to-day financial decision making | The records are used mainly for medium and long-term financial decision-making. |
| The objective is to ensure that the financial records are kept in chronological order | The objective is to ensure that performance of an organization |
| The records are used as inputs for the preparation of financial statements. | The records are analyzed for decision making |
| It may be performed by staff with fewer skills in accounting | It is performed by staff with special skills in accounting |
| The records are kept for internal use. | The records are kept for internal and external use |
(b). Source documents used for the following transactions;
i. Sales;
- sales invoice
- Sales order
- Bank statement
- Goods dispatched note.
- Receipt.
ii. Purchase;
- Purchase invoice
- Deposit slip
- Purchase order
- Goods received note.
- Receipt
iii. Cash deposit;
- Pay-in-slip/teller
- Deposit slip
- Receipt
- Bank statement.
iv. Salary;
- Pay slip
- Cheque
- Payroll register
- Time sheet
- Job sheet.
v. Returns outwards;
- Debit note
- Good dispatched note
- Credit note
(c) Purposes of source documents;
i. They provide detailed information used in the preparation of books of account
ii. They serve as evidence/proof of financial transactions
iii. They help to minimize the input of wrong figures into account
iv. They help to minimize fraudulent activities in an organization
v. They serve as evidence in legal matters
vi. They serve as sources of verification for auditing purposes
vii. They help in the location of errors
viii. They may be used as the basis for correcting errors.