(a) Draw up an organisational chart of Adama’s Pure Water Production Ltd.
(b) Briefly state two functions each of the following departments of the company:
(i)Accounts (ii) Administration (iii) Marketing (iv) Production
Explanation
b. Two functions each of the departments of the company
i Accounts
- It calculates and pays staff emoluments and salaries.
- It handles transactions relating to cash receipts and payments on behalf of the company.
- It prepares and keeps books of accounts.
- It prepares end of year accounts for both internal and external use.
- It advises the general manager on all financial matters.
- It prepares budgets for the organization.
ii. Administration
- It recruits, interviews and selects qualified candidates for employment into the organization.
- It handles all cases or matters of staff training and development, staff welfare, staff discipline and retirement.
- It is responsible for trade union matters, public relations and conflict resolution.
- It coordinates staff appraisal, promotion and retirement.
- It is responsible for the company's correspondence and records.
iii. Marketing
- It is responsible for all the sales of the company's products.
- It conducts market research and all sales promotional activities.
- It provides information for preparation of sales budgets.
- It assist in the distribution of the company's good.
- It handles customers complain.
- It advertises the company's products.
iv. Production
- it is in charge of actual production of goods.
- It is in charge of product innovation, product development and product design.
- It raises requisitions for raw materials to be procured by the purchasing department.
- It maintains quality control standards for the company's product.
- It ensures the repairs and maintenance of faulty production equipments.