a) i) What us information?
ii) List four uses of information in an office?
b) State five importance of a report.
c) What is the difference between a statutory report and a routine report?
Explanation
a) i) This consists of data which has been recorded, organised, classified and processed into useful and meaningful form. It can be viewed as already processed data into the form which is meaningful to the recipient in order to enable them take decisions or actions
ii) - Achievement of organizational objectives
- Improvement of customer relation.
- Increased profit.
- Improvement on working environment.
- Accurate forecasting
- Useful for planning and decision making
b) - Basis for decision making
- Provision of concrete evidence
- Enhances an organisation's image
- Increases the probability of success in an organisation
- Availability of valuable conclusions and suggestions
- Provisions of information on diverse are of human endeavour
- Provision of technical information on specialised fields.
c) Statutory report: This is a report that a company or organisation must make by law. It is mandatory submission of financial and non-financial information to a government agency while Routine report is report written for management about a project at some specified time. It is written periodically e.g daily, weekly e.t.c