a) As a Secretary of the Secretarial Students Association, write a notice of meeting to invite members to a meeting to be held in three weeks time.
b) Explain this media of communication:
i) Print
ii) Electronic
c) Identify and explain four attributes of good filing system.
Explanation
Specimen 1
Queens College
Sabo-Yaba road.
Lagos.
Notice of meeting
A meeting of Secretarial Students Association is hereby given that the 4th general meeting will take place at the school premises by 3pm on thursday 30th Nov., 2018 to discuss the following issues;
(i) End of the year party of the association.
(ii) donations regarding building of structure in the school by members
(iii) deliberation on how much to contribute by each member.
A.A Lawal
Secretary.
Specimen 2
Queens College
Sabo-yaba Road.
Lagos
Notice of meeting to members
Date: 30th Nov., 2018.
From: Secretary
To: All members
Subject: Annual end of the year party and building of structure in the school.
References: 16/10
A meeting of Secretarial Students Association for the month of November will take place on the 30th of November at the school auditorium.
Thank you.
A.A Lawal
Secretary.
b) i) Print media is the printed version of telling the news, primarily through newspapers and magazines. Before the invention and widespread use of printing presses, printed materials had to be written by hand.
ii) Electronic media is media that uses electromechanical device to access the content broadcast or storage media that take advantage of electronic technology. They may include television, radio, internet, fax, C.D-ROMs, DVD and other medium that requires electricity or digital encoding of information.
c) - Security: A good filing system should ensure safety and security of all documents.
- Accessibility: The filing system should ensure that documents are easily accessible by users when they are needed.
- Simplicity: A good filing system should be simple to understand and operate. It must not be too difficult to operate.
- Economical: The best system should be the most economical to the organisation. Filing system should be economical to install and operate.