QUESTIONS
✰ EXPLAIN FOUR MAJOR IMPORTANCES OF COMPUTER IN BUSINESS ADMINISTRATION
✰ EXPLAIN FOUR TYPES OF INFORMATION TECHNOLOGY SERVICES USE IN BUSINESS
✰ WHAT ARE THE SIX TYPES OF SOFTWARES USED IN A BUSINESS WORK PLACES
QUESTION ONE
EXPLAIN FOUR MAJOR IMPORTANCES OF COMPUTER IN BUSINESS ADMINISTRATION
1. HIRING AND MANAGING EMPLOYEES
Job-seeking websites and social media outlets such as LinkedIn and Indeed make it easier to advertise the need for employees with specific skills. Online job applications, as well as resume-scanning software, are some advantages of a computer system that can help screen potential matches, as well as eliminate the time-consuming task of interviewing those who aren’t qualified. Self-serve HR systems now allow employees to elect benefits, sign forms and get electronic copies of important documents such as pay stubs and tax forms. Results of annual appraisals, disciplinary actions and performance management are all advantages of a computer system that can create electronic records and take the burden off busy
HR administrators.
2. ENTREPRENEURIAL OPPORTUNITY
This makes it much easier for businesses to save money by eliminating the need to hire full-time employees, while also allowing freelancers to make a decent living, either on the side or as a full-time job. Computers have made it much easier for people to start their own businesses online, and given rise to a whole new generation of entrepreneurs.
3. INFORMATION SECURITY
One of the major advantages of a computer system is that it’s more difficult to lose information as well, as files can be saved and backed up, eliminating the likelihood that a file will be lost forever or stolen. Even a single computer is safer because when the single unit is shut down, there is no way to gain access to the files within unless it’s turned on and the interloper has the password. While even today’s high-tech security solutions aren’t always foolproof against society’s best hackers, most information on computers is much safer than in the days of file cabinets, when the right pair of eyes with the right set of keys could go snooping.
4. EDUCATION AND TRAINING
Online education modules make on boarding much easier, eliminating the need for an in-person orientation. This makes for a better-educated workforce with many opportunities for people who may not otherwise be able to go to school.
Today, online education enables information to be passed down easily – and in many cases, for free. Distance learning allows a person who is working during the day to go to school at night or at another time that is convenient for them. In-service training can be done on breaks and remotely. Computerized testing has made it much easier and more accurate to assess and maintain worker skills and certifications. All of these forms of time-saving and new possibilities have been brought about by taking advantage of computer application technology. Education used to be limited to those who could physically and financially get to a school or college.
QUESTION TWO
EXPLAIN FOUR TYPES OF INFORMATION TECHNOLOGY SERVICES USE IN BUSINESS
A. Computing
Computing is a known goal-oriented activity that requires creating computer machinery. It includes studying as well as experimenting with algorithm processing with the development of both hardware and software. Computing encompasses scientific, engineering, and tons of social aspects.
B. Software
The software comprises a set of instructions, data, and programs that operate the computer and execute specific tasks. It is the opposite of hardware which primarily describes the physical aspect of the computer.
C. Networks
Computer networks primarily concern themselves with interconnecting computing devices and exchanging data and resources with one another. These networks use a comprehensive system of rules called communication protocols to transmit information over physical and other wireless technologies.
D. Platforms
The platform is a hybrid of both hardware and software architecture. It is a foundation based on other applications, processes, and technologies developed. This is the place where software applications are primarily run.
QUESTION THREE
WHAT ARE THE SIX TYPES OF SOFTWARES USED IN A BUSINESS WORK PLACES
1) Communication Software
It is important to identify and make use of competent workflow software in order to maximise the efficiency of your business communications. Effective and efficient communication, both internally within the business and externally towards customers, is vitally important to the successful operation of any small business.
2) Customer Relationship Management Software
One of the best ways to better understand your relationship with customers and to drive business growth is to use a CRM software tool in order to better analyse the ways in which your business interacts with its customer base. Small businesses are able to successfully manage customer relationships through the best CRM for small businesses. CRM software is able to provide vital and valuable assistance to small businesses which are trying to gain a better understanding of their interactions both with current and potential customers. The ability to identify valuable data trends within multiple interaction channels can add an innumerable amount of value to the operations of your small business.
3) Project Management Software
The best project management software can provide an invaluable logistical asset to your business operation. Companies such as Trello allow the organisation and management of projects into easily understood segments, letting you increase your business efficiency by making the organisation of your complex projects a cinch. This type of software provides users with the important ability to organise complex projects by breaking them down into specific task segments while still allowing a comprehensive overall view of the project.
4) Time Tracking Software
Time tracking software allows users to engage in effective time management through the detailed documentation of work performance on different tasks. Time is one of the most important resources a small business owner has, and the use of an appropriate time tracking tool allows businesses to better quantify their use of this precious commodity. Understanding how your and your workers’ time is spent by using time management software can let you identify areas of your business where you may be focusing too much or too little.