BAM 226 – STORE ADMINISTRATION OSUNTECHCOLLEGE 2022/2023 Second Semester Examination

ANSWER

Question 1:
Store management has several responsibilities to ensure the efficient handling of materials and supplies. These responsibilities include:

  1. Stock Control – Ensuring that materials are available when needed while avoiding overstocking.
  2. Record Keeping – Maintaining accurate records of stock levels, receipts, and issues.
  3. Security – Preventing theft, loss, and damage to store items through proper security measures.
  4. Storage and Preservation – Ensuring that goods are stored correctly to maintain their quality and usability.
  5. Cost Control – Managing store expenses to minimize waste and reduce operational costs.
  6. Issuing and Receiving Goods – Ensuring that materials received match purchase orders and issuing them promptly to departments when needed.

Question 2:
The store functions in an establishment can be categorized as follows:

  1. Receipt of Goods – Accepting and verifying goods delivered to the organization.
  2. Storage of Materials – Arranging materials systematically to ensure easy access and safety.
  3. Stock Control – Keeping an accurate record of available items and their movement.
  4. Issuing of Materials – Providing departments with the necessary materials as needed.
  5. Security and Safety – Ensuring that goods are protected from theft, fire, and environmental damage.

Question 3:

i. Store Keeping – The process of maintaining, handling, and recording the movement of materials within a store. It ensures proper storage, prevents damage, and maintains stock accuracy.

ii. Store Administration – The overall management of store operations, including inventory control, procurement, and store security. It involves planning and organizing store activities.

iii. Store – A designated area or facility where goods, materials, and supplies are kept before being used, issued, or sold. Stores can be central, departmental, or project-based.

iv. Store Administrator – The individual responsible for managing store operations, supervising storekeepers, ensuring proper documentation, and maintaining stock levels efficiently.

Question 4:

i. Objectives of Having a Standard Store:

  1. To ensure proper stock control and avoid shortages.
  2. To maintain high efficiency in the storage and retrieval of materials.
  3. To minimize waste, theft, and damage of goods.
  4. To enhance operational efficiency and cost-effectiveness.

ii. Importance of Store Functions:

  1. Helps in maintaining a smooth flow of materials in an organization.
  2. Ensures efficient utilization of resources and reduces wastage.
  3. Contributes to cost savings by preventing overstocking and understocking.

 

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